October 11,2022

Council Meeting of 11 0ctober 2022

Meeting was held in person at Whiteside Taylor and was also offered by videoconference. These notes are an overview. The meeting and agenda, in its entirety, can be found on the Town website.
Questions from the public

  1. Frank Dimeglio, 2 Caron Point – (a) concerning not being able to get a permit to a new garage due to bylaw restrictions and the cost of requesting a minor exemption – Mayor Ektvedt recommended additional communication with Urban Planning – and (b) about the poor condition of the private road on Caron Point and that the Town should repair and maintain it – M. Bouchard noted that the Town had been served with a mise-en-demeure by Mr. Dimeglio in this matter and was trying to find a solution; this is an active file and being worked on.
  2. Jacques Poulin, 47 Lakeview – asked for the main reasons for the Lakeview/Sunny Acres drainage project and for the number of houses affected – M. Bouchard explained that the engineering study from about 3-4 years ago depicted the overall drainage issue and that the corrections need to be done one by one; the drainage issues are exacerbated by the tertiary septic systems adding a lot more water to the ditches.
  3. Aria Campbell-Kelly, 720 Surrey – concerning the extensions granted to the renovation permit for the house at 722 Surrey seeming to be unlimited – M. Bouchard is going to investigate the situation as unlimited extensions do not seem reasonable.
  4. Stephane Levéillé, 54 Lakeview – commenting that the new ditches on Lakeview are too abrupt and will the Town install pipes and backfill – M. Bouchard said no, the ditches are to be left open.
  5. Claire Crozier, 33 Morgan – why cannot a Town inspector be on site when trees are being cut – Cllr Lowensteyn responded that tree work is often done on a flexible schedule and the Town’s inspector cannot be on site at all times; bylaw infractions have serious repercussions.
  6. David Forest, 20724 Gay Cedars – understanding the need for new housing and improvements to existing buildings, does the Town intend to thwart or delay new development – Mayor Ektvedt replied that the bylaws are being revised and some new projects integrate well with their neighbourhood and some do not; since the Notice of Motion concerning the upcoming adoption of an Interim Control Resolution regarding demolitions in the residential sector of the Town was announced on September 23, no new requests for demolition permits have been submitted, two files have been analysed by Urban Planning and are being forwarded to the Demolition Committee and 6 others are in the process of being analysed so it appears that no constraint has occurred.

 SPVM Report – Commandant Couture

Speeding operations were carried out in front of Fritz Park and stop-sign surveillance on Surrey at Apple Hill – both resulted in a number of tickets being issued. The vélo officers were present at the polling stations for the provincial election on October 3 and were at AVH again on October 5 for a bike-safety workshop for 3rd- and 4th-grade students. There will be patrolling on Hallowe’en. There was a reminder that citizens can contact the station at 514 280 0101 or pdq1@spvm.qc.ca.

 

Mayor’s Report

  1. September 15 was a breakfast meeting with the owners from the industrial park which included presentations from Town departments, the STM, PME Ouest de l’Ile and others; thanks to Town staff for organising and presenting.
  2. September 23 was a special public meeting to present a notice of motion concerning an interim control regulation on the issuance of demolition permits to allow a “pause” of 90 days while the Town considers whether or not to proceed with this ICR. Twenty-nine comments were received by e-mail following this meeting; the majority indicated that the citizens want the Town to engage in consultation with them. On Saturday, November 19, a consultation will be held from 9h00 to 12h30 with Town employees and outside consultants to discuss the Town Planning document – location to be determined.
  3. Thanks to Oana Silaghi for organising the reading by the waterfront on September 30 for Truth & Reconcilation Day. A drop-in painting event was held on October 1 organised by the Town’s new recreation technician.
  4. The first Café D’Urfé was held at the curling club on October 5 with donations from Helping Hands Bakers and Provigo and was very well attended. This café is planned for every Wednesday from 10h00 until 15h00.
  5. A Zoom consultation with the STM for the future of public transit in our area will be held on October 13.
  6. There will be a demolition committee meeting held on October 17 concerning the Town Hall renovation project. The Town Hall will not be demolished but the scope of the work requires that a demolition permit be obtained by the property owner for the project, just like everyone else.

Councillors’ Reports

Cllr Lowensteyn informed us that the Garden at Fritz had donated, to date, produce valued at approximately $8,000. Everyone is welcome to drop off their leaves (only) at the Garden for composting, October 15th will be the fall cleanup and October 29, the garlic planting. She also mentioned the Junior Council’s Spooky Games Night at the library on October 21.

Cllr Bissada mentioned the Lunch & Learn program on October 19 and the Seniors’ Rendezvous on November 17 at the Red Barn, for which anyone interested should contact Irene Perstinger at 514 457 5858. The tennis club will hold its AGM on October 15. The library is hosting a Zoom meeting with author Marc Levy on October 13.

Cllr Gruber The first Café D’Urfé was very successful with about 60 attending. The vCOPS added another 120 hours of patrol, etc. for a total of over 1,000 hours to date this year. The Coast Guard Auxiliary is still in operation and has been quite busy. Volunteers for both the vCOPS and Coast Guard are always welcome.

Cllr Brown presented a report on Rescue Squad activities (408 hours in September). They provided first-aid support at a number of school events throughout the month. They also held an open house on September 10 to celebrate their 15th anniversary.

Director-General’s Report

Bids for the tender for the Town Hall project were opened on September 29. Two bids were received – $6,699,593.29 and $7,686,320.71 taxes included. The bids will be sent to the provincial government for confirmation of their grant; when confirmation is received, the contract will be signed. A delay is expected due to the recent election. The Town Hall employees have moved to 19 700 Clark-Graham in the industrial park until the project is completed. The Fritz renovation has presented a few surprises – some foundation and column corrections are required.
Administration
Ferdinando Guadagnino was appointed, temporarily, to the position of Public Works Supervisor effective October 12 for a maximum period of 6 months. Authorisation to sign a settlement agreement regarding the property at 35 Morgan Road was passed.

Finance
Financial statements comparing the years-to-date as of September 30, 2021, and September 30, 2022, and comparing the 2022 budget and actual were filed; it was originally projected with a budget surplus of $3,000,000; due to extra income of approximately $2,689,000 (transfer taxes from property sales). The Town holds a $5,000,000 reserve for contestations of property evaluations in the industrial park. The monthly cash disbursements totalled $731,499 – this included a $200,000 for the start of the drainage project. Public Works and Town Infrastructure
A bid of $96,938 was received from Atmosphère for the supply and installation of new playground structures in the public park at Whiteside Taylor. A contract for professional services for air conditioning the ice shed of the Curling Club in the amount of $24,719 was awarded. This is to allow ice to be maintained earlier and later every year than is presently possible.

Town Planning
A notice of motion concerning the by-law 1031-1 modifying the urban plan was presented. Draft by-law 1031-1 modifying the urban plan was adopted. An interim control resolution (RCI) was adopted implementing a 90-day freeze on the demolition projects that could compromise the new guidelines that the Town is preparing regarding land use and development as developed with the Strategic Plan. Cllrs Thompson and Chartrand voted against this item (councillors’ explanations for their positions are available on the webcast of the meeting starting at minute 1:30). Renovation permits will continue to be issued. A notice of motion of the intent to present an interim control by-law for adoption at a future meeting.

 

 Question Period

  1. Linda Tait, 125 Jean-De La Londe asked about the reported lack of insulation in the curling club’s ice shed and its impact on air conditioned same – M. Bouchard replied that this installation would not fix the insulation problem but the consultants would also be looking into this issue.
  2. Jacques Poulin, 47 Lakeview asked if the councillors had seen the work on Lakeview – three replied yes.
  3. Ron Cowie, 20 Lakeview asked whether demolition-permit applications would be accepted after the 90-day pause – Mayor Ektvedt replied that the Town should present and adopt an interim control by-law to take effect after the 90-day pause. Mr. Cowie also asked that, since he purchased a property in August to demolish and build a “dream” home, what does the Town recommend that he should now do – Mayor Ektvedt replied that issuance of a demolition permit was never a sure thing and people should not buy properties assuming so.
  4. Derek Cowie, 6 Morgan asked if the Town was not being hypocritical in applying for a demolition permit for the Town Hall project while also implementing this pause on everyone else – Mayor Ektvedt reiterated that completed files that had been submitted were being treated as in the past.
  5. Aria Campbell-Kelly, 720 Surrey asked how this was going to affect the property at 722 Surrey which has been left “abandoned” for the past three years – Mayor Ektvedt replied that they will investigate more thoroughly, and that the owner had not applied for a demolition permit during the past three years.